Executive Assistant

About Webmax Solution

Webmax Solution is a digital innovation and technology company focused on helping small businesses grow through affordable digital solutions. Our services include website development, digital marketing, custom software development, and digital transformation programmes that support SMEs and youth entrepreneurs.

Role Overview

We are seeking a highly organised and proactive Executive Assistant to support the executive leadership team. The role involves coordinating schedules, managing communication, supporting documentation, and assisting with operational and strategic activities within a fast-paced environment.

Key Areas of Expertise

Executive Support

• Manage executive calendars, schedule meetings, and coordinate appointments

• Prepare meeting agendas, take minutes, and track follow-up actions

• Organise and maintain documents, reports, and files

Communication & Coordination

• Support communication between leadership, teams, and external stakeholders

• Draft emails, reports, and presentations

• Coordinate meetings and ensure follow-ups are completed

Operational Support

• Assist with project tracking and administrative coordination

• Support management of tools such as Google Drive and internal trackers

• Maintain organised records for contracts, proposals, and documentation

Business Development Support

• Conduct research on potential partners, clients, and opportunities

• Assist in preparing proposals, presentations, and meeting materials

• Track opportunities and follow-ups

Who Should Apply

• Strong organisational and time-management skills

• Excellent written and verbal communication skills

• Ability to multitask and work independently

• Comfortable using Google Workspace (Docs, Sheets, Drive)

• Interest in entrepreneurship, technology, and business development

Bonus Skills

• Experience with project management tools (Notion, Jira, Huly, Trello, etc.)

• Previous experience supporting executives or coordinating projects

What You’ll Gain

• Exposure to startup leadership and business strategy

• Experience working on digital innovation projects

• Development of strong organisational and coordination skills

• Mentorship and hands-on experience in a growing technology company

Important

This is a fixed-term contract role (6 months) with a monthly salary of R7,000.

How to Apply

Submit your application through our website:

www.webmaxsolution.com/careers